• Call for Bids - 2019 National Aboriginal Hockey Championships
Jan 30, 2018

The Aboriginal Sport Circle (ASC) established the National Aboriginal Hockey Championships (NAHC) in 2002 to serve as the premiere competition for young Aboriginal hockey players in Canada. It provides a forum for elite Bantam/Midget aged Aboriginal male and female youth and attracts participation from First Nations, Inuit and Metis across thirteen provinces and territories. This annual event helps foster cultural unity and pride to celebrate the athletic abilities of Aboriginal athletes from across the country.

The ASC will co-host its’ 18th annual National Aboriginal Hockey Championships (NAHC) in May 2019. The bid process and guidelines for the 2019 NAHC as outlined below, will be used by Aboriginal communities and Provincial/Territorial Aboriginal Sport Bodies interested in hosting this prestigious event.

BID PROCESS AND GUIDELINES

Eligibility and Target Dates

The ASC is actively seeking bids to host the 2019 NAHC. To be eligible, the bid must be approved by its Provincial/Territorial Aboriginal Sport Body (P/TASB). Only one community can bid per Province/Territory. (See attached PTASB listing)

As a sanctioned Hockey Canada event, the NAHC are staged annually during the first two weeks in May (ie: May 7-13, 2019). This ensures that the NAHC do not conflict with any of the Provincial/Territorial Bantam and Midget Hockey Championships. The NAHC is a week-long event with opening ceremonies conducted on the first day and closing awards ceremonies conducted following the final Gold Medal Game. A Team Social event may also be hosted mid-week, time permitting. The ASC will only entertain bids from communities that guarantee that no other major event will be staged locally during the dates of the NAHC.

The NAHC facility requirements are as follows: a minimum of two ice surfaces - the primary arena being National Hockey League regulation size (85’ x 200’) with seating for a minimum of 500 spectators. Likewise, the community must be within 150 kilometers from a regional airport, which offers daily flights from major airlines. Should the bidding community be outside the 150-kilometer radius, they must submit a travel plan that includes financial and logistical support for participating teams.

2019 Bid Timelines (All deadlines expire at 4:00 PM Eastern Time)

ALL Bid documents must be submitted to the ASC:

c/o Heather Kaulbach, ASC Executive Director, hkaulbach@aboriginalsportcircle.ca

Bid Process Declared Open - January 19, 2018

Submission of ‘electronic’ letters of intent and $2500 bid fee - February 17, 2018

Submission of electronic bid - March 17, 2018

(All Bids should include a letter of support from their PTASB and local Hockey Canada branch.)

Bid evaluation and selection - March 18 to April 14, 2018

(The ASC will entertain a maximum of one (1) bid per Province/Territory, to host the 2019 NAHC.)

(a) PTASB Review, Ranking and Endorsement – March 18-31

(b) NAHC-WG Review, Ranking (1st-3rd) and Selection - April 1-14 (site visit if required).

Announcement of the 2019 NAHC co-host – May 12, 2018

Bid Process

STEP 1: Submission of Letters of Intent and $2500 Bid Fee

To be eligible, an electronic letter of intent and E transfer $2500 bid fee must be submitted to the ASC by the February 17, 2018 deadline, c/o Heather Kaulbach, ASC Executive Director hkaulbach@aboriginalsportcircle.ca

STEP 2: Submission of Bids

Only those Bids that have completed Step 1 of the Bid Process will be eligible to bid on the 2019 NAHC. Bids will be received until 4:00 PM Eastern Time on March 17, 2018 based on the following criteria and guidelines:

a) The Host Society

The term "Host Society" refers to a group, representing a particular location (community/municipality), with the written mandate from its P/TASB to bid on the 2019 NAHC.

Host Society must include representation from the following groups:

✓ Local Aboriginal Communities;

✓ ASC Member Organization – Provincial/Territorial Aboriginal Sport Body (PTASB);

✓ Municipal Government;

✓ Municipal Chamber of Commerce;

✓ Potential Local Corporate Sponsors;

✓ It is also strongly recommended that local minor hockey organizations be included.

b) The Host Society Organizational Structure

Each Host Society must outline its plans for establishing a Host Organization Structure

The Host Society will be comprised of a number of working committees created to assist with the planning and delivery of the NAHC. All committees must have significant representation by Aboriginal community members and chaired or co-chaired by a person of Aboriginal ancestry. Members of the Host Society must not include individuals who are directly involved with a Provincial/Territorial team participating in the 2019 NAHC.

The Host Society should identify a headquarters or central office. The headquarters will provide continuity for the dissemination of information leading up to the 2019 NAHC.

The 2019 NAHC Host Society will not only represent the interests of the local Aboriginal and non-Aboriginal population, but it will also serve the interests of the entire Province/Territory including governments, corporations and other individuals. The Host Society will utilize the character, influence and abilities of its members based on their field of expertise. It should also be noted that the delivery of the 2019 NAHC will greatly rely on volunteer support. Accordingly, the Host Society must pay particular attention to developing and implementing an effective volunteer recruitment program.

The Aboriginal Sport Circle’s - NAHC Working Group, shall be directly involved in the overall management of the 2019 NAHC. The Host Society and the NAHC-WG will work closely together on the Host’s progress through regular updates/reports.

SPONSORSHIP AGREEMENT

At present, there is no Major Corporate NAHC sponsorship agreement(s) in place.

The successful 2019 NAHC Host Society must adhere to any agreement that has been reached.

c) Bid Package

The Bid Package is the primary document to be reviewed and evaluated by the 2019 NAHC-WG. The Bid Package should provide an introduction to the Host Society, a comprehensive overview of the Municipality/Aboriginal Community and details of the Host Committees plans for hosting the 2019 NAHC.

Specific components required in the Bid Package are listed below and should serve as a checklist for each bidder in preparing their application. Bid Package Criteria:

Host Society: Names and Bio’s for committee members that represent the following

Local Aboriginal Community(s)

Provincial/Territorial Aboriginal Sport Body

Municipal Government

Municipal Chamber of Commerce

Local Corporate Sponsors

Local minor hockey organizations

Organizational Plan

Headquarters

Organizational Chart

Staffing Requirements

Community Overview

Population and Location

Aboriginal Demographics (in and surrounding the community)

History of Hosting Other National/Provincial/Regional Events

Airport (must offer daily flights from major airlines)

Hotels (number of hotels/motels, number of guest rooms and room rates)

Other Services and Infrastructure (Restaurants, Shopping Malls, Hospitals, etc)